Implementation of Viva Engage: Oxean’s strategic support

Following the announcement of Workplace by Meta’s shutdown, many companies are seeking alternatives to improve their internal communication.
Microsoft Viva Engage emerges as an ideal solution, enabling organizations to strengthen culture and collaboration.
At Oxean, we provide strategic support to ensure a successful implementation of Viva Engage.

 

Why choose Viva Engage for internal communication?

With Workplace by Meta set to shut down by 2026, many organizations are searching for an effective solution to maintain smooth internal communication (IC).

Microsoft Viva Engage stands out as an ideal alternative, but its adoption requires a well-defined strategy. As a global agency specializing in internal communication, Oxean provides a comprehensive service to help companies implement this tool effectively and in alignment with their needs.

Features designed for businesses

As part of the Microsoft 365 ecosystem, Viva Engage enhances communication and employee engagement through key functionalities.

Some of its main features include:

Business connectivity

Facilitates interaction among employees across different locations, promoting the integration of global teams.

Knowledge managemen

Enables the organized sharing of relevant information, creating a collaborative repository of corporate content.

Integration with Microsoft 365

Connects with essential tools like Teams, SharePoint, and Outlook for unified communication.

Community building

Provides themed spaces where employees can share experiences, knowledge, and company news.

Leadership engagement

Strengthens connections between leaders and teams through posts and live broadcasts.

Ensuring a seamless implementation

A platform alone does not guarantee effective internal communication. Technology must be accompanied by a well-defined internal communication strategy.

That’s why, through dedicated teams, Oxean supports companies at every stage of the process, ensuring the successful and sustainable implementation of Viva Engage..

Equipos dedicados

Viva Engage implementation strategy

1. Specialized consulting

We conduct a detailed assessment to evaluate the company’s internal communication and design a customized action plan.

    • Analyze existing communication tools.
    • Assess organizational culture and IC structure.
    • Propose a strategy aligned with business objectives.

2. Communication planning

We develop a strategic plan to maximize Viva Engage’s potential and drive employee engagement.

    • Define key communication channels and themes.
    • Design an editorial calendar with engaging content.
    • Implement initiatives to encourage participation.

3. Content management

The success of Viva Engage depends on the quality of shared content. At Oxean, we focus on:

    • Creating engaging visual and audiovisual content.
    • Writing posts aligned with the company’s voice.
    • Using gamification strategies to increase interaction.

4. Training and support

A well-utilized platform requires trained users. We offer customized training programs to help employees make the most of Viva Engage’s features.

    • Conduct interactive workshops for internal communication teams.
    • Provide continuous support for platform optimization.
    • Advise on problem-solving and adapting communication strategies.
integrar Viva Engage con Oxean

Benefits of integrating Viva Engage with Oxean’s strategic support

Choosing Viva Engage with Oxean’s guidance provides key advantages:

  • Seamless transition: We facilitate adoption using proven methodologies.
  • Strategic and relevant content: We design communication plans that enhance engagement.
  • Tailored implementation: We personalize the process according to each organization’s culture and needs.

Success stories: companies that implemented Viva Engage with Oxean

We have partnered with companies across various industries to help them transition from Workplace and other platforms, ensuring a smooth migration and effective adoption.

One of our most notable success stories involved a leading company with operations in multiple countries. With our consulting services, they achieved:

  • A 40% increase in employee participation in internal initiatives.
  • A 30% reduction in internal emails by centralizing information on a single platform.
  • Improved leadership perception within the organization, with a 50% rise in engagement.

Challenges and opportunities

The discontinuation of Workplace presents a challenge but also an opportunity to adopt more advanced tools.

For a successful Viva Engage implementation, companies need:

  • A clear internal communication strategy

  • Engaging and relevant content

  • A structured adoption plan

Implementación de Viva Engage
Implementing Viva Engage

With Oxean’s support, this transition will not only be smoother but also aligned with an effective and sustainable internal communication strategy.

If your company is considering the implementation of Viva Engage, contact us. Together, we will design the ideal strategy to enhance your internal communication and strengthen your organizational culture.
Contact us

Frequently Asked Questions

Implementing Viva Engage enhances employee interaction and engagement through a secure platform integrated with Microsoft 365. Its connectivity with tools like Teams and SharePoint facilitates collaboration and knowledge management, optimizing internal communication.

Viva Engage encourages active employee participation by allowing them to share ideas, achievements, and knowledge in themed communities. This strengthens the sense of belonging, promotes transparency in communication, and improves connections between leaders and teams.

Migrating from Workplace to Viva Engage involves adapting to a new interface, properly configuring permissions, and training employees. It is also essential to define a content strategy to maintain engagement levels and prevent the loss of relevant information during the transition.

Viva Engage connects with Microsoft 365, allowing seamless use within Teams, SharePoint, and Outlook. This integration facilitates access to information within a unified ecosystem, improving productivity and ensuring that key conversations and documents remain centralized.

The most effective formats include short videos, polls, recognition posts, and live broadcasts. Additionally, creating discussions on relevant company topics and sharing organizational achievements help boost participation.

Yes, proper training ensures that employees maximize Viva Engage’s functionalities. At Oxean, we offer interactive workshops to help internal communication teams efficiently manage the platform and drive adoption.

Yes, but it requires a structured plan. Key data must be identified, exported in the correct formats, and properly configured in Viva Engage to ensure a smooth transition without losing important information.

Common mistakes include a lack of clear strategy, insufficient training, low leadership participation, and unengaging content. Without proper planning, the platform may fail to achieve the expected level of engagement.